Proposal Coordinator

Are we the road to your future?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. 

We are currently searching for an experienced Proposal Coordinator to support our East Gulf Region whch focuses on Alabama and Tennessee clients. This hybrid position can be based in either Mobile, AL; Birmingham, AL; Brentwood, TN. The position requires coordination of work across many technical disciplines and branch offices.

The successful candidate should have experience in technical writing, professional editing, grant writing, or proposal coordination in the A/E and transportation industries.  Knowledge of In-Design and the Adobe Suite of products is a plus. Proposal coordination is a deadline-driven, detail-oriented environments, with evolving priorities as opportunities arise. This means our Proposal Coordinator needs to be focused and organized, yet flexible; creative, but with excellent time and project management skills; and a team player with the ability to work independently. 

What you’ll be doing:

• Working closely with project managers/technical staff and other marketing staff to organize and manage layout, design, and delivery of submittals, such as RFP/RFQ responses and presentations
• Developing, writing, editing, and proofreading content for proposals, presentations, grant submittals, project descriptions, staff resumes, and marketing collateral
• Compile Statements of Qualifications and request for proposal documents for unit supervisors and outlying offices as needed
• In conjunction with the Business Development Manager, Project Manager, and key staff develop a proposal outline for "kick off" meetings to determine how best to develop the proposal
• Keeping track of various deadlines while working with a variety of personalities
• Studying and understanding the history, structure, objectives, programs, and financial needs of Volkert and our clients
• Responding to internal and external queries on drafted and submitted proposals
• Coordinating with multiple departments to gather necessary information for proposals, and data to report on achievement and evaluation of goals and objectives
• Maintaining positive relationships with funders and other stakeholders

What you need to have:

• Bachelor’s degree
• 2-3 years’ experience in proposal writing with a strong preference for experience with proposal coordination in the A/E industry
• Highly organized with strong research and budget development skills
• Superior writing, editing, and communication skills
• Skills in internet prospecting and research
• Experience working in a deadline driven environment
• Excellent research, analysis, and reporting skills
• Integrity, ability to work under strict deadlines, and maintain a professional demander, while having a sense of humor
• Characteristics of a successful Volkert team member:
  • Be a brand ambassador for the company who engages in diversity and inclusion
  • Be self-motivated to meet individual goals and maintain accountability in a team environment
  • Exercise initiative and independent judgement in the solution of work problems
  • Be able to communicate effectively- verbal and written
  • Be able to multi-task in a team environment

Volkert Perks:

• Competitive compensation
• Flexibility and a positive work/life balance
• Challenging and innovative projects
• Employee referral program
• Professional development
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Medical, Dental, & Vision
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Additional voluntary benefits