Proposal Coordinator

Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development.

Tetra Tech is currently seeking a Proposal Coordinator for our Maitland, Florida office to work in the Marketing Department. This is a remote position. The TDR Business Unit is dedicated to helping state and local governments plan for, respond to, and recover from natural, technological, and human-caused disasters. Our team is recognized for its ability to quickly respond to a broad range of emergencies, allowing our clients to return to the business of running their day-to-day operations.

The Proposal Coordinator is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to municipal & state government business opportunities, from pre-RFP to post-submission activities, in a fast-paced environment. The ideal candidate is well organized and will help hold the proposal team accountable to schedule. The candidate thrives in the dynamic environment of changing schedules, requirements, and priorities that often comes with proposals.

Job Responsibilities

• Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
• Apply experience and best practices in proposal management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
• Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements, in a quick and efficient manner. RFPs in this area typically have a response window within three weeks.
• Develop the proposal schedule, outline, and Proposal Development Plan.
• Work with the proposal team and Capture Manager to determine author assignments and integrate win strategy, themes, and discriminators into proposal.
• Provide insight, leadership, and work guidance to authors on all proposal content.
• Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents.
• Prepare and lead efficient Proposal Kickoff meetings and daily status calls, ensuring activities adhere to the Proposal Development Plan.
• Manage the development of oral presentations, discussions, and proposal revisions.
• Ensure the high-quality content and appearance of final proposal deliverables.
• Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes.