May 26, 2023

Proposal Manager III

  • Yulista
  • Huntsville, AL, USA
Permanent, Full-time Proposal Manager

Job Description

Under the supervisor of a senior manager, the Proposal Manager III is responsible for the successful management, coordination, preparation and submission of responses to Government Requests for Proposal (RFPs), other bidding opportunities and documents.  Duties will consist of the full life cycle of proposal development including planning, scheduling and managing competitive proposals.


•    Develop proposal compliance matrices, outlines, and templates.
•    Coordinate with the Senior Proposal Manager, Graphics/Production personnel, and Capture Managers regarding proposal activities to schedule all proposal phases and milestones.
•    Coordinate support and information from all of the contributors (i.e. technical writers, proposal coordinators, and graphic specialists) and track status of data calls
•    Format and edit documents prior to proposal Color reviews. 
•    Ensure all proposal deadlines are met
•    Develop and maintain past performance, technical, and management response information and materials for proposals to utilize as a reference tools to complete future proposals
•    Coordinate other assigned projects independently and in a timely manner
•    Assist writing Management, Past Performance and Technical volumes of proposals compliant to US Government and commercial statements of work and solicitations.
•    Provide weekly/monthly/quarterly/annual status updates on specially assigned projects
•    Review technical and marketing documents to ensure accuracy
•    The Proposal Manager III may be required to perform other related duties to meet the ongoing needs of the organization


This position does not have supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks


•    Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
•    Advanced computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Working knowledge of advanced software applications is preferred
•    Ability to enter data accurately into databases.
•    Ability to write routine reports and correspondence
•    Interpersonal skills are necessary to work effectively and cooperatively with management, staff, and external contacts such as customers, vendors, suppliers, and shipping companies. 
•    Must represent the company in a professional manner at all times. 
•    Must be trustworthy – will handle confidential information routinely
•    Ability to write technical documentation through reading a solicitation and interviewing technical subject matter experts.
•    Strong professional customer service skills, including active listening, prompt service and follow-up. 
•    Ability to produce, edit and review proposals, white papers and request for information responses to Federal agencies.
•    Ability to translate technical information into documents for technical and non-technical personnel.
•    Strong decision analysis and problem solving skills; ability to draw conclusions and justify decisions. Must be able to communicate issues to management.
•    Ability to learn and understand corporate policies and procedures and how they relate to goals.
•    Ability to work on short-term assignments with tight deadlines while managing multiple tasks and projects (may require evening and weekend work).
•    Ability to perform basic mathematical computations
•    High degree of self-motivation and the ability to work independently 
•    Ability to multi-task


•    Bachelor’s Degree in Business, English, Marketing or related field with minimum of 10 years’ experience as Proposal Manager
•    Extensive experience managing structured proposal processes and procedures required
•    Shipley Proposal Management, Association for Proposal Management Professionals (APMP), or equivalent training or certification required
•    Proficiency in Microsoft Office Suite, Adobe Acrobat Professional, Microsoft SharePoint required
•    Must be able to obtain and maintain a Government Security Clearance


Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).


Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.


Defense & Aerospace