May 25, 2023

Federal Proposal Coordinator

  • Halff
  • Little Rock, AR, USA
Permanent, Full-time Proposal Coordinator

Job Description

The position may work from any of Halff’s offices to accommodate the most qualified candidate. This position will be responsible for preparing proposals for federal and state agency clients including maintaining the resources and data required for responses to procurements including professional resumes, project descriptions, and SF330 forms.
Primary Responsibilities:
  • Design, coordination, and preparation of all marketing materials and graphics including proposals, resumes, project descriptions, and forms.
  • Monitoring and identifying potential projects using assigned client, industry and government websites.
  • Assist in maintaining opportunity tracking database.
  • Writing, revising, editing, and standardizing text for proper grammar, spelling, comprehension, and style.
  • Creating presentation materials and PowerPoint presentations.
  • Bachelor’s Degree (BA or BS) in Marketing, Communications, Journalism, Business, English, or similar degree
  • Minimum 5 years of experience in the A/E/C industry, preferred experience preparing environmentally focused proposals including remediation, NEPA, and permitting
  • Experience with federal agency procurements preferred (SF330 and Task Order submittals)
  • Strong InDesign and graphic design skills
  • Proficient in Microsoft Word, Excel, PowerPoint, and Teams; Photoshop, Illustrator, and Acrobat Pro.
  • Proficient in the production, scheduling, and follow-up of proposals and PowerPoint presentations including coordination with Project Managers and technical staff
  • Excellent writing, editing, proofreading, organizational, and communication skills
  • Possess a sense of urgency to meet deadlines and work well under pressure
  • Ability to set schedules for proposal and presentation efforts and keep team on schedule
  • Available to work overtime, as needed, to meet deadlines
  • Some travel may be required
Company Overview:
Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm. For more than 70 years, Halff has provided smarter solutions throughout the United States offering services in Architecture, Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.
Halff has offices in the following locations:
Arkansas: Bentonville, Fort Smith, Little Rock and North Little Rock
Florida: Chipley, Jacksonville, Miramar Beach, Orlando, Panama City Beach, Tallahassee, Tampa and Tavares
Louisiana: Baton Rouge and Shreveport
Oklahoma: Oklahoma City
Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, Midland, McAllen, Richardson, San Antonio and Tyler
We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more. 
Salary is competitive and commensurate with experience.

Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.
Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.


Architecture and Design, Construction & Engineering