May 25, 2023

Proposal Coordinator

  • HDR
  • Charlotte, NC, USA
Permanent, Full-time Proposal Coordinator

Job Description


About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:''

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

HDR is continuing to grow our Marketing team throughout the South Atlantic Area (NC, SC, GA). HDR is looking to hire a Proposal Coordinator to join our Water Business Group. The Proposal Coordinator will coordinate and prepare submissions from the point of decision to client delivery, while working as part of a Marketing team to engage with Project Managers to write and edit text, develop layout, and coordinate graphics and text for proposals, presentations, and other marketing material. In the role of Proposal Coordinator, we'll count on you to:

  • Coordinate proposal submissions from start to finish
  • Develop and coordinate graphics
  • Provide storyboarding and message development for strategic pursuits
  • Write non-technical text, and edit and proofread all marketing communications
  • Be responsible for timely production and quality of marketing communications
  • Maintain and coordinate updated data in company systems, including images, resumes, project descriptions, contacts, and skill-sets inventory
  • Interface with people both inside and outside the firm to fulfill job requirements
  • Coordinate trade show participation and develop conference concepts, promotions/artwork, and coordinate booth activities
  • Work cooperatively with diverse teams
  • Develop social media graphics, presentations, and other printed materials
  • Perform other duties as needed



Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience

• A minimum of 1 year document layout and production experience

• Proficient in Microsoft Office (Word, Excel, PowerPoint), InDesign

• Experience in proposal planning and coordination a must

• Writing ability, strong organizational skills and ability to handle multiple tasks

• Ability to handle tight deadlines and make independent decisions critical to job success

• Quick self-starter, team-oriented and able to work with different personalities and professional styles

• Previous experience in the A/E industry strongly desired

• An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred Qualifications

• Bachelor's degree Marketing preferred


At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.  When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.  


Construction & Engineering